Review Inbound Pre Arb Assignment

Description

SLA

Deadline: Inbound Pre-arbitration Received + 25 days

Deadline: Inbound Pre-arbitration Received + 30 days; Activity: Response Deadline Reached

Assignment Group

Later Lifecycle

Overview

The Review Inbound Pre-Arb assignment prompts the user to review merchant documents then determine the next step for the dispute: accept all or partial liability or initiate arbitration. Users will need to know when to initiate arbitration, what information they are looking for in merchant documents, and how to notate this assignment. Additionally, advise the learner group of whether or not they should send the Representment Communication to the account holder and explain when users will need to send merchant documents to the account holder.

How-To

Step 1: Review the merchant documentation in the Attachments section in the Case Assets.

Step 2: Click the Review Inbound PreArb button

Step 3A: To accept full liability, select Accept under Issuer Action

Select Yes or No in response to Do you have any additional comments to provide?

To deny the disputed transaction, select Deny Dispute under Next Step

Select a deny reason from the Reason for Denial drop-down
Verify the debit date
- For Reg E, verify the Deny Debit Date is set 5 business days from the denial date (excluding holidays and weekends)
- For Reg Z, verify the Deny Debit Date is set for same-day
Enter the reason for the denial in the Deny Comments if required (asterisk)

To pay the disputed transaction, select Write Off under Next Step

Explain the write-off decision in the freeform box under Please provide an explanation
Optional: You can enter any additional information in the Notes freeform box

Step 3B: To accept partial liability, select Accept Partial under Issuer Action

Input the amount that is being accepted in What is the amount that you are accepting (in USD)?
Provide the reason you are not accepting full liability in the freeform box under What is your reason for not accepting full liability?Note: The response to this question is included in the case filing and will be sent to the Association and Acquirer.
Select Yes or No in response to Do you have any additional comments to provide?

To deny the remaining amount, select Deny Dispute under What action will be taken for the remaining amount?

Select a deny reason from the Reason for Denial drop-down
Verify the debit date
- For Reg E, verify the Deny Debit Date is set 5 business days from the denial date (excluding holidays and weekends)
- For Reg Z, verify the Deny Debit Date is set for same-day
Enter the reason for the denial in the Deny Comments if required (asterisk)
Update the Send Representment Response Communication? to Yes if your firm requires this letter to be sent to the account holder

To pay the disputed transaction, select Write Off under What action will be taken for the remaining amount?

Explain the write-off decision in the freeform box under Please provide an explanation
Optional: You can enter any additional information in the Notes freeform box
Update the Send Representment Response Communication? to Yes if your firm requires this letter to be sent to the account holder

Step 3C: To pursue pre-arbitration, select Decline under Issuer Action

Provide the reason you are not accepting liability in the freeform box under What is your reason for not accepting liability?Note: The response to this question is included in the case filing and will be sent to the Association and Acquirer
Select Yes or No in response to Do you have any additional comments to provide?
Update the Send Representment Response Communication? to Yes if your firm requires this letter to be sent to the account holder

Step 3D: To send the merchant documents to the account holder, click the Cancel button

Select Pend from the Other Actions menu
Select Customer Response under the Pend Reason drop-down
Update Business days to resume if needed
If additional information is not needed, ensure the Send Additional Information Communication drop-down shows No
Ensure the Send Representment Pend Communication drop-down shows Yes
Select the merchant document from the Attachments section
Review and update the Pend Deadline Date to match the Business days to resume if needed

Step 4: Click the Apply button

Step 5: Click the Process Actions button

Other Actions

The Other Actions menu offers additional actions and information that allows the user to effectively work the task.

Pend

This button allows the user to apply a wait status to all disputes with the Review Inbound PreArb. The user may want to apply the wait status for a variety of reasons, including requesting information or documents from the account holder or needing to pause the assignments to complete an internal investigation. In the Review Inbound PreArb assignment, users may need to use the Pend function to reach out to the account holder and have them review the merchant documents. Review step 3D above for instructions.

Accept with Partial Merchant Credit

This action allows the user to accept partial liability and deny the remaining disputed amount due to merchant credit. The amount that's accepted will be written-off and the rest of the dispute will be denied due to a refund.

Accept Acquirer Response

This action is a shortcut allowing the user to quickly apply a write-off or deny decision to the dispute.

Mark Assignment As Unworkable

Assignments that cannot be worked due to a technical issue can be marked as unworkable. This action will move the unworkable task to the Unworkable Assignment Group where leadership can review the scenario and take steps to resolve it. Technical errors that require the task to be marked as unworkable include QFD not reflecting correct data or when a user takes an action on the task, the action does not process and the assignment loops or is stuck.

Bulk Actions

Bulk Actions enable users to apply action to multiple disputes at once, saving the user time.

Bulk Take Action

This button is available when there are multiple disputes present in the selected node. The bulk action applied will impact only the disputes on the page you're currently viewing if there are multiple pages due to the number of disputed transactions.